Yes, we do charge an hourly rate for our meeting rooms. An Administration Fee of $10 is also added to each reservation permit. Multiple dates can be included on the same permit. The hourly rate depends on many factors, including:
Meeting rooms may be reserved up to six months in advance.
The library room reservations office is open Monday through Friday from 8 a.m. to 4 p.m. and closed on weekends and government holidays.
Please call at least one week in advance to make your reservation.
Groups are limited to twelve meetings at the same location within a six-month period.
Payment in full is due within 2 days of processing your reservation permit. The City of Scottsdale accepts all major credit cards. A personal or company check is also an acceptable form of payment.
All library meeting rooms, with the exception of the Gold or Silver rooms, are equipped with A/V Projection equipment. The library’s A/V equipment can be rented for an additional fee of $75 per event. If renting our equipment, we do suggest you test your laptop with our equipment for compatibility.
Food and non-alcoholic beverages are permitted in our meeting rooms provided you bring the items in yourself and clean up afterward. Should an outside vendor or caterer be brought onto the property the vendor will need to provide an insurance certificate. Please ask the room reservationist for details.
We do not allow open flames (candles, incense) or alcohol in our facilities.
Signs, fliers or brochures cannot be posted or displayed in public areas of the library for purposes of advertising prior to or during the rental. No signs shall be posted in the meeting areas using anything that will injure, mar, or in any manner deface the premises. Any items posted in the meeting area must be removed at the end of the meeting.
Our calendar of events, website, and newsletter are used to promote
If you wish to sell items, collect fees, donations or tithes on city property, you must be registered with the City Tax & License Department.
For information, call 480-312-2400
Meeting rooms are reserved by multiple groups throughout the day. Early entrance into the meeting room is not permitted. If your event requires set-up and tear-down time, it must be included
The library cannot store or hold equipment, supplies or other items for room rental customers prior to or between reservations. Any equipment or supplies that are sent to the library will not be accepted.
A 30 days advance notice from the date of the event is required to receive a refund. The $10.00 Administration Fee is non-refundable.